Position Description

HEAL and TCI Program Assistant

Posted June 5, 2019


The Institute for Public Health Innovation (IPHI) develops multi-sector partnerships and innovative solutions to improve the public’s health and well-being across Maryland, Virginia and the District of Columbia.  Our work strengthens health systems and policy, enhances conditions that promote health, and builds community capacity to ensure equitable health opportunities for all.


Position Title:  Program Assistant, HEAL and TCI


Position Available:  This is a full-time position based at IPHI’s Largo, Maryland office.  A primary worksite at IPHI’s Washington, DC office may be considered, but cannot be guaranteed. Employment is contingent upon funding.


Program Overview:  IPHI is seeking to hire a Program Assistant who will focus on a set of policy and health systems improvement projects including, but not limited to, the Healthy Eating and Active Living (HEAL) Cities & Towns Campaign and the Transforming Communities Initiative (TCI). The HEAL Campaign provides technical assistance to local government leaders to help them create healthy, prosperous community environments that promote healthy eating and active living in Maryland and Virginia’s cities and towns.  The TCI focuses on reducing obesity, promoting tobacco-free living, and addressing social factors that impact community health in Montgomery County, Maryland.  These initiatives involve partnering with local government leaders, community-based organizations, health systems partners, and others to strengthen local health policies and systems and improve community conditions and environments that affect health.  More information on these programs can be found on IPHI’s website, www.institutephi.org.


Reports to:  TCI Project Director and HEAL Campaign Manager


Job Summary:  The Program Assistant will provide research, logistical, and administrative support across programs under the direction of the TCI Project Director and the HEAL Cites and Town’s Campaign Manager. Routine duties will involve conducting and synthesizing research to create program resources, facilitating communication among project partners, providing meeting logistical support, and general administrative activities. The Program Assistant will also develop communication materials.


Primary Roles and Responsibilities:

  • Coordinate in-person and virtual meeting logistics for project-related activities, including securing meeting locations, managing A/V and video/phone conference setup, and coordinating registrations.
  • Assist with development and timely implementation of program activities.
  • Assist with monitoring program activities to ensure compliance and accuracy of activities vis-à-vis contractual and grant commitments.
  • Conduct internal and external meeting scheduling, planning, logistics, and documentation.
  • Support financial management, including vendor invoice processing, employee/vendor reimbursement, and program-related expense reconciliation.
  • Assist with the development and maintenance of program timelines to ensure timely completion of activities and deliverables.
  • Facilitate communications among partners and distribute project documents.
  • Conduct research, assist with data collection, and support project reporting.
  • Assist with conference and or event planning and manage logistics.
  • Ensure dissemination of timely and high-quality program electronic newsletters.
  • Assist in documenting IPHI’s work through photography and writing.
  • Contribute to the development of program summaries, presentations, articles, grant applications, publications, issue/policy briefs, factsheets, case studies, reports, and other written materials.
  • Assist with maintaining and utilizing IPHI organizational and programmatic social media accounts and website in accordance with agreed upon approaches and protocols.
  • Perform other duties as assigned.


Required Qualifications:


  • Experience and Interests:
    • At least two years of demonstrated experience with research and project and organizational administration highly preferred.
    • Experience providing coordination support for public health or similar programs helpful.
    • Understanding of or interest in community-based public health practice and preventive healthcare.
  • Skills:
    • Strong communication skills.
    • Strong research skills.
    • Strong computer skills required and familiarity with Microsoft Office products.
    • Ability to work well with people from a variety of professional backgrounds.


  • Personal qualities:
    • Ability to work both independently during periods of less supervision and effectively in a busy environment.
    • Strong interpersonal skills to work effectively in partnership with other program staff and others in the agency.
    • Willingness to engage in continuous learning and professional growth.


Education Required: 

Bachelor’s degree required, preferably in a health or social services field.  Master’s degree can substitute for professional experience.


Salary and Benefits:

Salary is contingent upon available funding and is commensurate with experience and qualifications. The starting salary for this full-time position is expected to fall in the range of $45,000 – $47,000. IPHI offers a competitive benefits package with vacation and sick leave, health/dental/vision insurance, retirement contributions, disability insurance, and other benefits for full-time employees.


Job Location:  IPHI expects this position will be based at IPHI’s Largo, Maryland office.  A primary worksite at IPHI’s Washington, DC office may be considered, but is not preferred and cannot be guaranteed.  Project meetings will be held in Montgomery County. The Project Assistant will also be required to travel to other meeting sites throughout Maryland and Virginia, and thus a valid driver’s license and access to a vehicle are highly preferred.


HOW TO APPLY: To apply for this position, follow these instructions to upload a resume and cover letter to:  https://www.institutephi.org/heal-tci-program-assistant/ No phone calls please.


The Institute for Public Health Innovation values a diverse, respectful, and collaborative work environment. We establish and maintain trustful relationships with all staff, contractors, funders, partners, and communities. We believe that hard work, a focus on quality, teamwork and a passion for the public’s health are required to contribute effectively to our mission.