Position Description

PreventionLink Project Assistant

Posted January 22, 2019

The Institute for Public Health Innovation (IPHI) develops multi-sector partnerships and innovative solutions to improve the public’s health and well-being across Maryland, Virginia and the District of Columbia.  Our work strengthens health systems and policy, enhances conditions that promote health, and builds community capacity to ensure equitable health opportunities for all.


Position Title:  PreventionLink Project Assistant


Position Available:  Full-time position in Largo, Maryland. Employment is contingent upon funding.


Program Overview:  PreventionLink is a new regional initiative in Southern Maryland funded by a five-year cooperative agreement from the Centers for Disease Control and Prevention (CDC) with the goal of strengthening clinical and public health interventions to help over a million residents prevent or manage diabetes, heart disease, and stroke. The project is led by the Prince George’s County Health Department in collaboration with a broad range of public and private sector partners across Prince George’s, Calvert, Charles, and St. Mary’s counties.  IPHI is a primary PreventionLink partner and will provide technical assistance, training and project management support.


Reports to:  IPHI Program Manager and PreventionLink Project Director


Job Summary:  The Project Assistant will provide administrative support across the project under the direction of the IPHI Program Manager and PreventionLink Project Director. Routine duties will involve facilitating communication among project partners, meeting logistical support, and general administrative activities. The project assistant will also conduct basic research and be involved in data collection.


Primary Roles and Responsibilities:

  • Coordinate in-person and virtual meeting logistics for project-related activities, including securing meeting locations, managing A/V and video/phone conference setup, and coordinating registrations.
  • Prepare written materials, including taking accurate notes of meetings, composing general hardcopy and email correspondence, and proofing documents.
  • Assist with the development and maintenance of program timelines to ensure timely completion of activities and deliverables.
  • Facilitate communications among partners and distribute project documents.
  • Conduct basic research, assist with data collection, and support project reporting.
  • Update databases, including accurate data entry and the development of various queries, forms, and reports to support program needs.
  • Develop forms and templates as needed (e.g., registration forms, technical assistance documents, etc.)
  • Provide administrative and logistical support for IPHI’s PreventionLink technical assistance and training activities.
  • Facilitate expense documentation and reporting.
  • Maintain project records and ensure that documents are correct, processed and approved in a timely manner.
  • Comply with all program protocols, including those regarding confidentiality of client information.
  • Perform other duties as assigned.


Required Qualifications:

  • Experience and Interests:
    • At least two years of demonstrated experience with project and organizational administration highly preferred.
    • Experience providing coordination support for public health or similar programs helpful.
    • Understanding of or interest in community-based public health practice and preventive healthcare.
  • Skills:
    • Strong communication skills.
    • Strong computer skills required and familiarity with Microsoft Office products.
    • Ability to work well with people from a variety of professional backgrounds.
  • Personal qualities:
    • Ability to work both independently during periods of less supervision and effectively in a busy environment.
    • Strong interpersonal skills to work effectively in partnership with other program staff and others in the agency.
    • Willingness to engage in continuous learning and professional growth.


Education Required: 

Bachelor’s degree required, preferably in a health or social services field.  Master’s degree can substitute for professional experience.


Salary and Benefits:

Salary is contingent upon available funding and is commensurate with experience and qualifications. The starting salary for this full-time position is expected to fall in the range of $45,000 – $50,000. IPHI offers a competitive benefits package with annual and sick leave, health/dental/vision insurance, retirement contributions, and other benefits for full-time employees.


Job Location:  The position will be based at IPHI’s Maryland office located in Largo, Maryland.  Numerous project meetings will be held at the Prince George’s County Health Department, also located in Largo, Maryland, as well as other sites throughout Southern Maryland.  The Project Assistant will be required to travel to other meeting sites throughout Southern Maryland and the District of Columbia, and thus a valid driver’s license and access to a vehicle are highly preferred.


HOW TO APPLY: To apply for this position, follow these instructions to upload a resume and cover letter to:  www.institutephi.org/careers/preventionlink-project-assistant. Please use the following naming convention when saving your resume and cover letter: Last Name, First Name-Resume and Last Name, First Name-Cover  No phone calls please.


The Institute for Public Health Innovation values a diverse, respectful, and collaborative work environment. We establish and maintain trustful relationships with all staff, contractors, funders, partners, and communities. We believe that hard work, a focus on quality, teamwork and a passion for the public’s health are required to contribute effectively to our mission.